SERVICES


 

While Firefly specializes in full-service planning and design for weddings and events of all types, we also offer a variety of different packages.

 With teams on both coasts we have the unique ability to cater to clients who may be planning on one side of the country and celebrating on the other.

We create custom packages for each of our clients, so get in touch and we’ll get the party started!

 

 
 
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FULL SERVICE PLANNING + DESIGN

Our full service package is just that! Full Service from beginning to end. We will collaborate with you to come up with the overall vision of your wedding or event, and continue to see that vision all the way through to the big day! We provide you with organizational tools (including budgets, timelines, and floorplans), creative tools (including design boards, color palettes, mock-ups and samples) unlimited vendor and venue recommendations, unlimited communication with you, your families and your vendors, over site for proposals and contracts, guest assistance (including accommodations and transportation), and event day management and installation, just to name a few. Our full service package is customized to meet each of our clients needs, so please get in touch so we can hear more about your event!

 

COAST TO COAST PLANNING + DESIGN

Our Coast To Coast package is our bi-coastal twist on Full Service Planning + Design. With offices in both New York and California, we have the unique ability to help couples living on one coast and getting married in another. In addition to Full Service Planning + Design, this package will provide couples with a point person from each office to help guide you through the process in person, while simultaneously overseeing your vendors and venues across the country, seriously cutting down on your need to fly back and forth. For the month of February (2016) we will be offering new Coast To Coast clients, a bonus event, on us! This could be a rehearsal dinner, brunch the day after your wedding, or even an engagement party.

 

PARTIAL PLANNING + DESIGN

We will put together your three foundational documents: a planning timeline, a detailed overall budget, and a moodboard for up to 7 aspects of your wedding! We’ll also put together a list of vendor recommendations tailored to you. This list will have 5 recommendations for each of your main vendors (venue, photo, florals, etc) and 1-3 recommendations for more tertiary vendors ( postage + addressing, shuttles, bathrooms, etc). From there client takes over and implements these things. Mid way through the planning process, we will have a scheduled check-in week, where we'll make sure that you're on track with your timeline and design plan, as well as trouble shoot any roadblocks that you might be facing. Finally we'll tie it all together with wedding day management + instillation!

 

THE TWO WEEK WEDDING PLANNER

We will put together your three foundational documents: a planning timeline, a detailed overall budget, and a moodboard for up to 7 aspects of your wedding! We’ll also put together a list of vendor recommendations tailored to you. This list will have 5 recommendations for each of your main vendors (venue, photo, florals, etc) and 1-3 recommendations for more tertiary vendors ( postage + addressing, shuttles, bathrooms, etc). From there client takes over and implements these things. Clients will fill out a questionnaire online, and we’ll follow up with a phone call to book a two week (14 day) time slot. During these 2 weeks, email correspondence will be included. At the end of week one, we’ll deliver the ”first draft” of the above items and the second week will be spent making revisions and tightening up an loose ends. The final product will be delivered on day 14 with a follow up phone call to explain all the pieces and to answer any final questions.

 

EVENT DAY MANAGEMENT + INSTALLATION

Four weeks before your event, a Firefly coordinator will check in to help you get ready for the big day and tie up any final loose ends. During this time you will have unlimited emails and phone calls with your coordinator, as well as unlimited hours of service from at least two Firefly coordinators on the day of your event. Your coordinators will manage and install the décor setup of each physical site (including ceremony, cocktail hour, and reception sites), assist the wedding party, family and guests as needed, facilitate the wedding ceremony, assist photographer with family photos, oversee cocktail hour and reception from food service to coordinating entertainment and all announcements/toasts/activities, organize and conduct all setup and breakdown, and ensure venue is cleaned and left in tip-top shape, among many other things. These things will all be done with a calm and cheery demeanor, bringing a sense of calm and organization to a day that can sometimes feel chaotic and overwhelming.
 

 

POWER HOUR(S)

A two hour session where we answer logistical questions and help sort out the planning process. This is good for those who are in the midst of the planning process and feeling stuck or confused or just looking for some general guidance. This can also be a great kick-start for those who don’t know where to start! Clients will fill out a questionnaire beforehand, and during the session we'll answer your questions and give you our professional opinion. This can be done in person or via Skype. After the first session, clients will have the option of booking a follow up session. After two sessions, if more help is desired, clients will have the option of booking Firefly Events for a more comprehensive package. In this case, the cost of your Power Hour(s) will go towards the new package! There is a two session limit, and email correspondence is not included in this package.

 

VENDOR + VENUE RECOMMENDATIONS

We will provide you with a personalized list of recommended vendors whose pricing works within your budget and whose style complements the overall vision of your wedding. The vendors we will recommend include, but are not limited to: caterer, photographer, videographer, officiant, florist, calligrapher, stationer, furniture rentals, tabletop rentals, musicians/band/DJ, transportation, lighting, sound/AV equipment, tenting, bar services, tailor, dress designer, hair and makeup, cake baker, and anything else you can imagine. This list will have4-6 recommendations for each of your main vendors (venue, photo, florals, etc) and 2-3 recommendations for tertiary vendors (postage + addressing, shuttles, bathrooms, etc). This package is a great addition to Power Hour(s)!

 

DESIGN DETAILS

Your Pinterest board, detangled! We’ll take your current inspiration, whether it be a super long Pinterest board, or just a few vague words, and turn it into a cohesive design for your event. Clients will fill out a questionnaire online and send over any visual materials. This will be followed by a phone consultation. From there we’ll put together a multi page “storyboard” of your event. This is a visual road map for your vendors to use, and for you to clearly communicate your vision. The turn around on this will be approximately 2 weeks and we will provide up to two rounds of revisions. Email correspondence will be included during this process.

 

REGISTRY CURATION

We will have a one hour consultation (in person or via Skype) to better understand your style and do an inventory of needs and wants for your home as well as your first year as newlyweds. From there we would curate a registry with both practical and beautiful items big and small, tangible and experiential. We have a pulse on great style and timeless pieces and it's just one less things for our clients to deal with!